If you suspect a coworker is violating policy, which approach best handles it responsibly?

• A. Document the concern and report to supervisor.
• B. Confront the coworker directly.
• C. Discuss with other coworkers.
• D. Ignore the issue.

Answer: (A)

When you suspect a coworker is violating policy, handle it by documenting what you observed and reporting it through the proper channels, such as your supervisor or the designated compliance or ethics contact. This approach creates an objective paper trail with dates, times, exact actions, and any evidence you have, which supports a fair and thorough investigation. It also protects you from potential bias, retaliation, or misunderstandings, and it preserves confidentiality and due process for everyone involved. Following the established process helps the organization address the issue consistently and reduces legal or safety risks.

Direct confrontation can trigger defensiveness, escalate conflict, or lead to misinterpretation of the situation since you may not have all the facts. Discussing the matter with other coworkers spreads rumors and breaches privacy, which can undermine trust and contaminate any investigation. Ignoring the issue allows policy violations to continue and can expose the organization to greater risk.

If the supervisor isn’t an option, or if the policy provides a different route, use the designated reporting channel (such as HR or compliance) and keep your documentation organized and confidential.